Admin Guide

Managing your business account

How business admins set up encryption keys, manage folders, roles, and control team access in DynoLocker.

ⓘ
Personal account setup is covered in the User Guide

2FA, passkey registration, and folder unlocking work the same for both admins and users. Please refer to the User Guide for those steps. Generating your business's encryption key (below) is an admin-only, one-time step.

1
Required once, for new businesses only

Generate your business encryption key

Every new business must generate and verify an encryption key before folders, credentials, or team access can be used. If your business already has a key configured, skip this step; it does not need to be repeated.

1
Open Business SettingsShows your Encryption security card. If no key has been generated yet, you will see a "Business encryption incomplete" banner blocking other actions until this is resolved.
2
Select "Generate encryption key"Creates a 12-word recovery phrase unique to your business and begins the setup flow: Generate → Save phrase → Confirm → Verify → Done.
3
Copy or write down the 12-word phraseThe phrase is shown only once and briefly auto-hides for security. You must copy or record it while visible — you cannot proceed without confirming you've saved it.
4
Confirm the phraseRe-enter the words as prompted to confirm you've recorded them correctly.
5
VerifyA final check to confirm the key is correctly set up and stored.
6
DoneYour business encryption key is now active. The setup banner clears and folders, credentials, and team access become available.
⚠ This phrase cannot be recovered later

If lost, your business's encrypted data cannot be recovered. Store it somewhere safe.

2
Organize your workspace

Create a folder

Folders hold your credentials and can be nested under other folders. Roles and users are given access at the folder level.

1
Select "Create" → FolderThe "Create New Folder" dialog opens.
2
Name it and add a descriptionGive the folder a clear name (e.g. "AWS", "Personal", "Work") and, optionally, a description of up to 200 characters.
3
Pick a folder color and iconThese are required and help team members recognize the folder at a glance.
4
Choose a parent folder (optional)Nest this folder under an existing one, or leave it blank to create a top-level folder.
5
Select "Create Folder"The folder appears immediately in the folder tree and is ready for credentials or subfolders.
3
Store secrets safely

Add a credential

Credentials live inside a folder and inherit that folder's access rules.

1
Select "Create" → CredentialThe "Add Credential" dialog opens with the current folder pre-filled as the Parent Folder.
2
Name the credential and set its typeType defaults to Password, with other credential types available from the dropdown.
3
Fill in the connection detailsServer Address is required (e.g. 103.236.2123:1234); Username and Password are optional depending on the credential.
4
Add metadata fields (optional)Use "Add Field" to attach any extra key/value details specific to this credential.
5
Select "Create"The credential is encrypted and added to the folder.
4
Reusable access templates

Create a role

Roles bundle a set of folders and allowed actions, so you can assign the same permissions to many users at once instead of picking folders individually for each person.

1
Open RolesShows every role configured for your business, along with how many folders and which permission level each one has.
2
Select "New Role"Opens the role builder with two sections: Basic Info and Folder Permissions.
3
Give the role a nameUse something descriptive, e.g. "Finance Viewer" or "HR Manager".
4
Check off which folders this role can accessSelecting a parent folder automatically includes all of its subfolders.
5
Set the allowed actionsChoose any combination of Read, Create, Update, and Delete for the folders selected above.
6
Select "Save Role"The role becomes available to assign to users right away.
5
Bring your team on board

Add a user

Users can be given folder access two ways: manually, by checking individual folders, or by assigning a pre-built role.

1
Select "Create" → UserThe "Add User" dialog opens.
2
Enter full name, email, phone number, and passwordThe password must be at least 6 characters — this is what the user logs in with.
3
Set Active Account and Admin AccessActive Account controls whether the user can log in at all. Admin Access grants full administrative privileges — leave this off for regular team members.
4
Choose a Permission TypePick "Manual" or "From Role".
5
If Manual: check foldersSelecting a parent folder automatically grants access to all subfolders.
6
If From Role: select roleSearch and choose role.
7
Select "Create User"User can now log in.
6
As roles or team members change

Edit a user

Update a user's details, access status, or role at any time without needing to recreate their account.

1
Open user → EditThe "Edit User" dialog opens.
2
Update detailsName, email, phone, password can be changed.
3
Toggle Active AccountBlocks login without deleting account.
4
Toggle Admin AccessGrants/revokes admin privileges.
5
Select "Save Changes"Updates apply immediately.
7
Undo mistakes safely

Trash & restore folders

Deleted folders and credentials go to Trash first rather than being removed immediately, giving you a chance to recover them.

1
Open TrashLists deleted items.
2
Open menu → RestoreSelect "Restore Folder".
3
Confirm restoreRestores to original location.
⚠ Deleting from Trash is permanent

Once removed from Trash, it cannot be recovered.

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